A new window for citizens
The Kalyan Dombivli Municipal Corporation created citizen
facilitation centres and set up local urban bodies to ramp up revenue generation
and raise customer satisfaction levels
Kalyan Dombivli Municipal Corporation (KDMC) has set-up Citizen Facilitation
Centres (CFCs) as a part of an e-Governance project to create citizen-centric
administration bringing accountability and transparency in operations.
The project has resulted in benefits such as better tax revenue and empowered
citizens. The uniqueness of the project secured it the Intelligent Enterprise
Award in the government vertical category.
The total investment in the project is about Rs 6.79 crore with a revenue increase
of approximately Rs 25 crore for over three years. KDMC expects more than Rs
2 crore from the government of Maharashtra towards replication of urban local
At KDMC, a unique Citizen ID is created for every citizen,
which helps both organisations and citizens conduct transactions. Every service
application or complaint received is handled through the system in a time-bound
|'We were not aware that we had been short-listed
for the awards. The confidentiality with which the winners list was maintained
was quite surprising, and we were quite excited when declared winners'
The system provides for automatic escalation of complaints
if the concerned officer does not address it within the stipulated time. This
scrutiny allows KDMC to deliver all its decisions in an impartial manner.
Another feature that is exclusive is with respect to longer service timeframes.
With six service centres (CFCs) across Kalyan and Dombivli, citizens now can
walk-in at any of these CFCs and avail of the corporations services.
A payment gateway is being set up to facilitate payment over the Internet. In
the manual system, all citizen services-related interactions used to take place
from 11 am to 3 pm, giving hardly four hours per day for citizens. The ICT and
the comprehensive e-Governance services have extended this from 9.30 am to 8
how much have things improved with the setting up of CFCs? Explains Subhash
Patil, System Manager, KDMC, The time taken for processes and the manpower
used has reduced significantly. Assessment of property now takes just 21 days,
with just 24 people working on it as compared to 62 previously.
He lists further benefits that include objections on bills that have reduced
considerably from 25 to 2 percent of new assessments. After the CFC launch,
collections happen at CFCs spread over 12 months. Therefore, revenue collection
has also increased from Rs 38.63 crore in 2003 to Rs 54 crore in 2005.
The revenue collection of birth and death registrations and certificate issuance
by just four employees, have increased by Rs 3,40,000 annually as the process
now takes just 30 minutes.
The number of certificates issued in a year has increased to more than
37,000 at Rs 10 per certificate as compared to about 15,000 at Rs 2 per certificate,
which was the case earlier, avers Patil.
Time To Spare
- Government of AP: e-procurement project
- Mira Bhayander Municipal Corporation:
End-to-end computerisation for creating an e-governed municipal corporation
which involved computerisation of the functionalities of various departments
Water connection services now take two weeks rather than six,
employing just 14 people as compared to 24 previously. The revenue collection
in this area has increased from Rs 14.22 crore in 2003 to Rs 32 crore in 2005.
This initiative not only results in objective decision making, leading to impartial
governance but also increases tax revenues and improves liquidity.
It provides enhanced productivity and thus better utilisation of the existing
manpower and helps in creating an effective Management Information System,
The Technology Angle
The technologies deployed at KDMC include a Sun Solaris Platform with Oracle
9i as RDBMS & Oracle 9i AS, as the application server. KDMC has also deployed
a disaster recovery database server at its Dombivli office, located about 7-8
Kms from the primary server, thus ensuring security and availability of data.
At KDMC, a unique Citizen ID is created for every citizen,
which helps both organisations and citizens conduct transactions. Every
service application or complaint received is handled through the system
in a time-bound manner
KDMC is the first government office in India to upgrade to
Oracle 9i version 2 from version 1 with HCL Global line server, 3 Com firewall,
Cisco routers and AutoCAD 2002.
Moreover, the fibre connectivity between the ward offices provides 100 Mbps
bandwidth in comparison with the planned 2 Mbps bandwidth. The initial investment
for fibre connectivity was Rs 8 lakh, while a 2 Mbps leased line from BSNL would
have cost KDMC about Rs 15.5 lakh. The annual cost of ownership for fibre is
about Rs 19 lakh, while that for a 2 Mbps leased line through BSNL (4 wards)
would have been about Rs 39 lakh.
The clincher comes in the form of recognition from the government of India.
In addition to the original intended benefits, the project is generating revenue
for KDMC from the replication of this model at other ULBs.
In the next two years, KDMC plans to use information kiosks with cash and cheque
acceptance machines to make CFCs a sustainable model. KDMC has also initiated
discussions with BSNL and MSEB to use these CFCs as bill payment centres.
|The Intelligent Edge
Project: Kalyan Dombivli Municipal Corporation's
(KDMC) Citizen Facilitation Centres (CFCs) to create citizen-centric administration
adhering to accountability and transparency and balanced empowerment of
employees and citizens
Date started: February 2000
Date completed: May 2002
Project cost: Rs 6.79 crore
Project objective: To further the cause of
e-governance with a project to set-up CFCs
Project innovation: Every service application
or complaint received is handled through the system in a time-bound manner.
The system provides for automatic escalation of complaints if it is not
addressed within the stipulated time by the concerned officer. Every citizen
visiting KDMC is provided with a unique citizen ID, which helps both KDMC
and the citizen in their future transactions with each other